22-ICOS has developed a conference app with lots of informations and news available to all delegates. Password to access 22-ICOS app will be furnished to all delegates in the conference bag and communicated anytime at the registration desk.
22-ICOS has a NO BADGE = NO ENTRY access policy
Badges are nominative, not transferable and cannot be lent to anyone during 22-ICOS. All participants are kindly requested to wear their badge throughout their permanence at the Congress Venue. Participant and Speaker badge allows entrance to all scientific sessions (limited to seat availability), exhibition spaces, coffee areas and all other activities open to individual participants.
Please consider your badge as a valuable ticket.
22-ICOS is a NO SMOKING conference; therefore, smoking is not allowed in the meeting rooms, exhibition spaces and restrooms. Smoking is permitted in the outdoor spaces. Your compliance is appreciated.
LOCAL PUBLIC TRANSPORT
City bus services and tram are run by ATAF and LI-NEA. Ordinary and season tickets can be purchased from authorized sales points (bars, tobacconists, newsagents) and from the ATAF hall located just outside the SMN train station.
For more information on ticket fares, routes and timetables, please visit the website www.ataf.net
Florence Taxis are white, and can be called by phone or found at the various taxi ranks dotted around the city, at the airport, at the main train stations. Connections between the Florence airport and the hotels of the city centre have a fixed price. On many taxis you can pay by credit card. Taxi drivers are associated in two cooperatives:
CO.TA.FI Tel. +39 055 4390 – +39 055 4499 – www.4390.it
SOCOTA Tel. +39 055 4798 – +39 055 4242 – www.socota.it
Lunchboxes, also suitable for vegetarians, will be provided to all delegates and are included in the registration fee.
If you experience any special dietary needs please contact as soon as possible the conference secretariat by email.
Free internet wi-fi connection will be provided everywhere in the Conference venue areas. The password will be furnished to all delegates in the conference bag and communicated anytime at the registration desk. Also, an internet point will be provided at the conference site.
How to arrive
The International Airport of Pisa “Galileo Galilei” (IATA code- PSA) is located 80 km from the city centre of Florence and is connected to the Tuscan capital by train (every hour) and by Terravision bus (full flight coverage with 18 return journeys).
In addition to scheduled flights, the Pisa Airport also hosts many low-cost companies.
Following the upgrading of the railway connections with Bologna – which can now be reached in just 35 minutes -the Guglielmo Marconi Airport in Bologna (IATA code – BLQ) can also be easily reached from the city of Florence. Also, connections are operated by bus.
ARRIVING BY TRAIN
The main railway station of Santa Maria Novella is located two minutes away on foot from the entrance of the Fair & Congress Center, and from the central reception of Firenze Fiera, on the ground floor of Palazzo degli Affari. The other two railway stations (Rifredi and Campo di Marte) are at a ten-minute distance from the central railway Station of Santa Maria Novella, or connected to it through local trains and city buses.
ARRIVING BY CAR
Florence is well connected with the main Italian cities, thanks to the Italian motorway network, thus making it easier to get to the city centre, where the fair & congress center is located. A toll car parking is located below the Santa Maria Novella rail road Station.
Guidelines for scientific communications
All plenary, invited and flash communication will take place in the Auditorium. The oral communications will take place in parallel sessions in the three conference rooms, namely Auditorium, Sala Verde and Sala Onice.
The Slide Center is located on a room on the left just after the entrance of the Villa, and is available for presenters to preview their slides and to become familiar with the audiovisual equipment. All speakers are requested to upload their presentation the day before their session and, in any case, not later than two hours before the beginning of the session. All slides must be worded in English only; please copy your work – prepared using MS Power Point or equivalent program – on a USB Pendrive. The Slide Center will be staffed with professional technicians during the opening hours and will be available for speakers to preview their slides and to become familiar with the audiovisual equipment.
Only PC data projection is available in every room. The use of personal laptops in the conference rooms is discouraged.
If your presentation is on MAC computer, please make sure to convert your presentation in pc-compatible Power Point. If this is not possible, you can use your MAC computer, but you need to bring your own adapter and meet the technicians in the Slide Center well in advance, to be sure that your presentation runs properly or anticipate a back-up solutions.
All accepted abstracts will be published in the electronic Book of Abstracts. The Book of Abstracts will be available for download from the Conference website using a password communicated during check-in at the registration desk of the conference.
The oral communication sessions will be held in different rooms as scheduled in the Scientific Program. The presentation time for oral communications will be 12+3 minutes. All presenters are requested to keep to their allotted time. Presenters must be in the session room at least 10 minutes before the start of the session and must remain there until the end of the session. Presentations will be given in English language only, supported by video projections from PC only.
The abstracts selected for poster presentations will be displayed in the Poster Area around the Auditorium on Tuesday, September 18th, Wednesday, September 19th, and Thursday, September 20th, as scheduled in the Scientific Program. Posters of each session must be displayed in the morning of each session day and removed at the end of the poster sessions. Presenters needs to be nearby their posters at the above mentioned times, to explain their research and answer questions. All posters must be prepared with 70 x 100 cm (width x height), vertical orientation (portrait). The code number of each poster indicates the position on the panel per day and will be reported in the book of abstracts, available for download from the Conference website using a password communicated during check-in at the registration desk of the conference.